Events Officer
Role: Events Officer
Responsible to: Director of Services
Hours: 0.6 FTE (22.5 hours per week)
Pay Band: Band 3, point 1 (£30,799 FTE)
Key Contacts: All staff, venues, external suppliers, speakers, volunteers
Responsible for: None
About Action Duchenne
Action Duchenne supports, empowers and equips every DMD community in their journey from diagnosis and beyond.
Duchenne Muscular Dystrophy (DMD) is a muscle wasting condition for which there is no cure, but we journey alongside communities to empower them and provide information for them to make informed decisions. Action Duchenne has a team of passionate, supportive staff who are keen to do more for families living with Duchenne and has a number of staff with direct lived experience.
At Action Duchenne, values are more than words—they shape how we work and interact every day. For this role, we are looking for a team member who can reflect our values:
- Supportive – Actively assist colleagues and stakeholders, fostering a culture of collaboration and reliability.
- Empathetic – Approach challenges with understanding, considering the impact on people internally and externally.
- Respectful – Ensure all communications and decisions uphold dignity and fairness, especially when handling sensitive matters.
- Community Focused – Make decisions that strengthen our community, ensuring all activity supports inclusive engagement and shared purpose.
- Inclusive – Promote accessibility and equity, ensuring everyone feels valued and heard.The Events Officer will embody these values in every aspect of planning, delivering and evaluating events.
The Events Officer will embody these values in every aspect of planning, delivering and evaluating events.
What we offer:
- 24-hour confidential Employee Assistance helpline
- Private health insurance
- Flexible hours
- 5% employer pension contribution
Main Purpose of the Role:
This new role aims to support the design, coordination and delivery of Action Duchenne’s events portfolio, including the Annual Community Summit, regional meetups, workshops, and online events. The role will ensure smooth operational delivery, high- quality participant experiences, accessible information, and effective logistics and supplier coordination.
This role contributes directly to our organisational impact by ensuring families, young people, professionals and partners have access to engaging, supportive and well managed events. This is a brilliant opportunity for someone who enjoys a challenge, is incredibly organised with excellent project management skills, close attention to detail, creativity and a passion for supporting every DMD community.
Specific Tasks
Event Coordination and Logistics
- Support the planning and delivery of the Annual Community Summit, working closely with the Chief Scientific Officer, Director of Fundraising and Communications, and wider team.
- Coordinate logistics for in-person and online events, including venue liaison, catering, accessibility arrangements, equipment, travel, accommodation and schedules.
- Ensure event details are accurately published and updated across relevant platforms (website, CRM, communications channels).
- Manage registration processes for all events and ensure attendees receive timely, accurate joining information.
- Support the organisation of regional meet-ups and workshops, ensuring venues, facilitators and resources are in place.
Administration and Operational Delivery
- Maintain clear and accurate administrative systems, including event checklists, timelines, risk assessments and evaluation forms.
- Track planned expenditure and ensure costs align with budgets, escalating issues where necessary.
- Prepare and maintain event collateral (slides, handouts, resources, signage), ensuring accessibility and brand consistency.
- Provide administrative and practical support during events (both online and in person), including setting up webinar sessions and coordinating pre and post event meetings internally.
Stakeholder and Supplier Management
- Liaise with venues, suppliers, speakers, exhibitors and partners to ensure high quality event delivery.
- Develop positive working relationships with internal colleagues to ensure a joined-up programme across support, communications and scientific teams.
- Provide excellent customer service to participants, responding promptly and sensitively to enquiries, access requirements and logistical questions.
Community and Engagement Support
- Collaborate with Support Team colleagues to ensure events reflect community needs and priorities.
- Support the promotion of events through the Communications Officer, ensuring timely provision of copy, event information and updates.
- Encourage and support attendance from families, young people, professionals and community partners.
Data Management, Monitoring and Evaluation
- Ensure accurate data entry in CRM systems (eTapestry or similar) for attendee lists, engagement tracking and follow up actions.
- Collect and analyse feedback, producing short evaluation summaries to inform future planning.
- Track attendance, trends and logistical improvements, contributing to quarterly reporting.
Risk, Compliance and Quality Assurance
- Support event risk assessments and ensure compliance with safeguarding, accessibility and GDPR guidance.
- Ensure that content and delivery meet Action Duchenne’s quality standards and reflect the needs of families affected by Duchenne.
NB This is not an exhaustive list, the role holder will be asked to carry out additional tasks as required for the Team’s successful service delivery. Such tasks will always be reasonable and broadly in line with current knowledge levels and skill sets.
Key Performance Indicators (KPIs)
- Event logistics prepared within agreed timelines
- Accurate event information published and updated within required timeframes
- Participant satisfaction and engagement measured through surveys
- Conference and event attendance targets met
- CRM data entry completed within 2 working days of events
- Budget expenditure tracked monthly with minimal variance
- Effective delivery of regional and online events aligned with pre-agreed schedule
Person Specification
Knowledge and Experience
Essential Criteria:
- Experience organising in person events from start to finish for over 300 attendees.
- Experience liaising with suppliers, venues and speakers.
- Experience with CRM/data entry, with close attention to detail.
- Experience organising and hosting remote events.
- Understanding of hybrid events.
Desirable Criteria:
- Experience in the charity sector.
- Knowledge of Duchenne or similar life-limiting conditions.
Skills & Abilities
Essential Criteria:
- Strong interpersonal skills, with the ability to build trust, motivate teams and develop positive relationships with beneficiaries, staff, volunteers and external partners.
- Understanding of the importance of safeguarding around events.
- Exceptional communication skills.
- Excellent organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
- Analytical and data literate, able to interpret performance data, identify trends, and use insight to drive improvement.
- Skilled in problem solving, with a proactive, solutions focused approach.
- Ability to be assertive while maintaining empathy, particularly when supporting teams dealing with emotionally complex situations.
- Digital proficiency including Microsoft Office, CRM systems and digital communication tools.
Attributes
Essential Criteria:
- Emotionally intelligent, reflective and able to manage sensitive issues with empathy and professionalism.
- Values driven, compassionate and committed to improving the lives of individuals and families affected by long term or life-limiting conditions.
- Resilient and adaptable, able to navigate complexity.
- Creative, dynamic and innovative, with the ability to take ideas from concept to delivery.
- Demonstrable commitment to equity, diversity and inclusion.
- Personally, and professionally, responsible with high standards of integrity and accountability.
- A sense of humour and the ability to bring warmth and humanity to the role.
Closing date: 25 May 2026 at 9am, with first round, online interviews aiming to take place in week commencing 8th June.
